Finance Assistant

Mercy Corps  is seeking a Finance Assistant position in Addis Abeba, Ethiopia

Job Descriptions

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Ethiopia since 2004. In partnership with civil society organizations, academic institutions, private sector, and the government, Mercy Corps Ethiopia has reached more than five million Ethiopians with interventions to save lives and build secure livelihoods. Our programs emphasize market-driven solutions, reinforce social bonds, and help communities build resilience to the impacts of climate change. Currently in six regional states – Afar, Amhara, Gambella, Oromia, Somali, and South Nations, Nationalities and People’s Region (SNNPR), and in Dire Dawa Administration and the capital city of Ethiopia, Addis Ababa – Mercy Corps Ethiopia is driven by the mission to contribute to the emergence of a peaceful, resilient, and prosperous Ethiopia which is inclusive of youth and women. Our strategic directions focus on promoting inclusive and dynamic markets; promoting peace and social cohesion through strengthening formal/informal governance structures and citizen engagement; improved natural resource governance; and integrated humanitarian response.

Location: Addis Ababa

Position Status: Full-time

Directly Reports to: Finance Officer

Supervisory Responsibility: None

Work Directly With: Mainly with the Finance officers, Senior Finance Specialist and, Central Finance Unit Colleagues but also includes Budget Holders, Area Managers and various support service colleagues.

Safeguarding Risk: Low

Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corp’s internal policies and procedures. As a support to the Program Technical Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary:
Working in the finance unit, under the direction of the Finance officer, the Finance Assistant will be responsible for the day-to-day routine tasks of the finance Assistant (cashier) role where the details are specified under the Essentials of Job Functions below. They are expected to produce reliable, accurate and timely financial reports/information for all stakeholders involved. The post holder should be forward-looking, self-driven, operating under minimum supervision, and a critical thinker in the team. Furthermore, considering the various expected systemic changes in the future, the post holder should be forward-looking, able to develop/train themselves easily, change-oriented and able to quickly settle into the new system.

ESSENTIAL JOB FUNCTIONS:

1. Treasury Management (60% of Time)
2. Compliance Monitoring (25% of Time)
3. Customer Focused (10% of Time)
4. Financial Accounting and Others (5% of Time)

STRATEGY & VISION

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
• Develop and organize activities to secure resources for programs and convince stakeholders to provide support.

TEAM MANAGEMENT

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Hire, orient and lead team members as necessary.

FINANCE & COMPLIANCE MANAGEMENT

• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
• Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.

GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)

• Adherence to gender minimum standards
• Allocate budget for GESI related activities and staff capacity building on GESI
• Ensure GESI issues are properly reflected during program management
• Support the organization’s commitment to age and gender inclusive team building process
• Promote an inclusive and equitable workplace culture
• Support Staff Capacity Building on Increase staff knowledge of GEDSI
• Coordinate with GEDSI Technical Team Improve gender-responsiveness of program /Project MEAL system
• Increased commitment to Gender Equality Diversity and Social inclusion

About You
KNOWLEDGE AND EXPERIENCE:

• Two years progressive experience in the non-profit organization and mainly experience gained in the INGO is required.
• Experience in managing USAID grants for at least two years
• Diploma/First Degree in Accounting, Business Administration, Finance or related discipline. Compensating Education + Experience can be considered.
• Demonstrated competency with computerized general ledger software
• Computer skills in MS Office programs, particularly in Excel
• Prior management experience and strong organizational skills
• Good Oral and written English skills

SUCCESS FACTORS:

• Confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills, team oriented
• Good computer skills (especially Microsoft Excel, Word, and Outlook)
• Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
• High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
• Good communication skills, written and oral are required.
• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Demonstrated experience in managing Matrix Reporting
• Willing to travel to Mercy Corps field offices and project sites, when required

How To Apply
All interested candidates are encouraged to apply for the position advertised. All applications must be submitted electronically including a CV, three references, and all relevant official documents.
Only candidates that are short-listed will be acknowledged and called for interviews.
“Mercy Corps is an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”
DEADLINE FOR ALL APPLICATIONS: September 01, 2024 4:00 PM
Apply here: Finance Assistant_ Addis Ababa | Mercy Corps Ethiopia (ultipro.com)