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Portfolio Manager

Full Time UN Jobs
  • Full Time
  • UN Jobs
  • Addis Ababa
  • as per UNOPS scale USD / Year
  • Applications have closed
  • Salary: as per UNOPS scale

UNOPS

UNOPS is seeking a Portfolio Manager position in  Addis Abeba, Ethiopia

 

Job Summery

Job Title: Portfolio Manager

Location: Addis Ababa
Organization: UNOPS – United Nations Office for Project Services
Grade: Mid level – LICA-10, Local Individual Contractors Agreement
Occupational Groups:

  • Banking and Finance
  • Project and Programme Management
  • Managerial positions
    Closing Date: 2024-07-15

Job Categories

  • Project Management

Vacancy Code: VA/2024/B5333/28384
Department/Office: AFR, ETMCO, Ethiopia MCO
Duty Station: Addis Ababa, Ethiopia
Contract Type: Local ICA Specialist
Contract Level: LICA Specialist-10
Duration: Ongoing, open-ended, subject to organizational requirements, availability of funds, and satisfactory performance.
Application Period: 14-Jun-2024 to 15-Jul-2024
Deadline: Applications must be received before midnight Copenhagen time (CET) on the closing date.

 

Job Descriptions

 

Functional Responsibilities

Portfolio Management

  • Annual Work and Procurement Plan: Prepare for the assigned portfolio.
  • Collaboration: Work closely with team, project staff, and clients to review all operational aspects.
  • Integration: Ensure seamless integration with other team members and internal partners.
  • Timely Actions: Take appropriate actions to meet work and procurement plan objectives.

Summary of Functions

1.     Project Delivery and Performance

2.     Procedures

3.     Monitoring and Reporting

4.     Stakeholder Engagement

5.     Quality Assurance

6.     Knowledge Management and Innovation

7.     Personnel Management

Leadership, Team, and Resource Management

  • Strategy Implementation: Contribute to the Resources Pool Management Strategy.
  • Harmonization: Develop strategies for harmonizing good practices across projects.
  • Culture of Excellence: Promote continuous improvement and lesson learning.
  • Operational Excellence: Implement KPIs into all performance metrics.
  • Work Environment: Foster a respectful and positive work environment.
  • Accountability: Ensure accountability and zero tolerance for discrimination and abuse.
  • Resource Tracking: Develop resource tracking systems for effective planning and delivery.

Portfolio Monitoring and Performance Oversight

  • Oversight: Provide P3M oversight, advice, and direction.
  • Implementation Plans: Ensure feasible development and updates.
  • Sustainability: Embed social, gender inclusion, environmental, and economic aspects in plans.
  • Monitoring Tools: Establish effective tools for monitoring and reporting.
  • Performance Review: Regularly review project performance and deliverables.
  • Risk Management: Identify and mitigate potential risks and issues.

Starting Up Projects

  • Expertise: Provide expertise for project start-up, planning, and closing.
  • Handover: Ensure knowledge transfer from the Partnerships team.
  • Recruitment: Lead new project start-ups and recruit teams.
  • Dependencies: Identify dependencies to inform project plans.
  • High-Level Plans: Develop high-level programme/project plans.

Procedures and Assurance

  • Compliance: Ensure projects comply with organizational standards and tools.
  • Reporting: Ensure timely and quality project reports.
  • Audit Requirements: Collaborate to ensure projects meet audit requirements.
  • Risk and Issue Registers: Review and provide feedback on risk/issues.

Stakeholder Engagement

  • Guidance: Provide oversight in developing stakeholder profiles.
  • Communication Plans: Ensure effective implementation of communication and visibility plans.

Planning, Knowledge Management, Good Practices, and Innovation

  • Maturity Enhancement: Contribute to operational process improvements.
  • New Projects: Support development of new projects with lessons learned.
  • Procedures: Develop common procedures to improve project quality.
  • Capacity Building: Facilitate capacity building activities.
  • Knowledge Sharing: Share best practices and lessons learned.
  • Innovation: Stay abreast of new developments in P3M practices.
  • Coaching: Mentor the Programme and Project Management Teams.

 

Impacts of Results

The Portfolio Manager directly impacts project results by assisting the Senior Portfolio Manager and MCO’s Leadership Management Team. This role is crucial in ensuring projects are implemented according to partner commitments, organizational policy, and best practices. Successful project delivery enhances UNOPS’s visibility and competitive position.

 

Education/Experience/Language Requirements

 

Education

  • Advanced Degree: Master’s in Project Management, Business Management, Development Studies, Procurement/Supply Chain Management, or related fields.
  • Bachelor’s Degree: With an additional 2 years of relevant experience may substitute the advanced degree requirement.

Certification

  • Project Management Certification: PRINCE2, PMI, or equivalent is an asset.

Experience

  • Five Years: Progressive experience in Portfolio Management or Project/Programme Management.
  • Software Tools: Knowledge of project management software is an asset.
  • Multidisciplinary Teams: Experience managing teams is an asset.
  • Stakeholder Engagement: Experience developing and implementing plans is an advantage.
  • Procurement: Experience in procurement of goods/services is an advantage.
  • UN System:

 

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