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Program Manager I – Grants

Full Time NGO Jobs
  • Full Time
  • NGO Jobs
  • Addis Ababa
  • Attractive USD / Year
  • Salary: Attractive

CRS

    • Organization: Catholic Relief Services
    • Job Title: Program Manager I – Grants
    • Location: Addis Ababa
    • Grade: Manager
    • Occupational Groups:
      • Finance
      • Accounting
      • Project Management
    • Closing Date: 2024-05-25

About CRS

Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 110 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.

Job Summary:

The Grants manager is responsible to provide support to the Resilience Food Security Activity (RFSA) team (CRS and Partners) in financial management, budgeting, liquidations, and reporting. The Grants Manager will closely work with Partners and CRS Finance staff and follow up the timely clearing of liquidation and reimbursement of documents, advance and quarter cash forecast requests. S/he will strengthen Partners’ grant management capacity, improve communication and enhance effective delivery of program implementation.

 

Specifically, s/he is responsible to (1) Support RFSA team (CRS and Partners) in the process of annual budget planning and forecasts; (2) review Partner advances and liquidations to ensure accuracy and legitimacy while increasing Partners’ financial and internal control capacities; (3) build Partner capacity based on the identified financial capacity gaps/needs; and (4) ensure proper documentation of RFSA key documents on file.

Overall Responsibilities:

  • Provide support to the RFSA team and Partners on financial management, reporting, liquidations, and budgeting.
  • Track budget, expenditures of the RFSA project by expenditure type, partner, activity code and funding sources and report on regular basis.
  • Regularly lead the review of BCR, ageing report and questioned costs and take appropriate action with the relevant Partners.

Specific Duties and Responsibilities:

Leadership & Management:

  • Ensure that all financial deliverables are met in a high quality and timely fashion.
  • Work closely with RFSA Project Managers and Partners to review and explain budget levels, timelines, allowability, etc.
  • Support partners to prepare quarterly forecast and monthly cash request, verify whether they are accurate, valid, and are supported by necessary attachments.
  • Coordinate with the PMs to ensure that all expenditure requests are consistent with budget allocations, quarterly planning with CRS policy and donor requirements, and bring any irregularities to the attention of the RFSA COP and DCOP – Operations.
  • Ensure by closely working with RFSA Project Managers, Partners and CRS finance team that all advances to partners are released on time.
  • Facilitate development of annual budget plans and forecasts.
  • Ensure to track budgets including modification, advances, liquidations, questioned costs and alert the Finance staff for timely clearance.
  • Process routine grant management documents, including periodic reports and review payment requests following applicable rules and procedures.
  • Maintain separate files for each partner, complete with all the necessary documents. (Approved Project Budget, Budget amendments, grant agreements, grant modifications, information on opening and closing dates of projects.).

 

 

Capacity Building:

  • Serve as a technical support person for the RFSA and Partners to assist in strengthening capacity through training, networking, and exchange visits.
  • Provide on-spot assistance and training to all PMs and Partners in the overall grant management and supervision, budget planning and utilization, documentation and reporting as required/needed.

Monitoring and Reporting:

  • Coordinate with CRS Finance Department, participate on the sub-recipient financial monitoring process to conduct regular monitoring internal control system, support partners to develop internal control improvement plans and make a close follow up and support for the actual implementation of these plans.
  • Monitor the financial management of Partners to ensure that finance related activities are performed to a high professional standard, effectively implemented, and fulfill CRS/Ethiopia requirements.
  • Carryout other responsibilities given by his/her immediate supervisor.

About You

Typical Background, Experience & Requirements:

Education and Experience

  •  MA/MSc in Finance, Accounting, Business Administration or Project Management with 5 years of relevant experience
  •  BA/BSC in Accounting, Finance or Business Administration with 7 years of relevant experience
  • Experience engaging with Partner Organizations
  • Grant and Budget management experience
  • Experience contributing to the development of technical proposals.
  • MEAL skills and experience
  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

Personal Skills

  • Strong critical thinking and creative problem-solving skills with ability to make sound judgment.
  • Strong relationship management skills and the ability to work effectively with culturally diverse groups.
  • Experience working in complex environments.
  • Good understanding of USAID rules and regulations
  • Good personal & organizational skills, including team working skill and time management.
  • Ability to meet deadlines and work under pressure independently/with limited supervision.
  • Ability to work collaboratively.
  • Excellent written and oral communication skills in English
  • Strong written and verbal communication skills with ability to write reports.
  • Proactive, results-oriented, and service-oriented

 

Desired Competency

 

  • Detail understanding of grant proposal process.
  • Knowledge of project management phases and tools/processes used to deliver projects.
  • Strong verbal and written communication skills that demonstrate the ability to present and communicate complex technical information, problems and alternative solutions to a broad range of technical and non-technical staff.
  • Ability to develop mutual working relationships within the unit and partners.
  • Knowledge of staff management and support functions.

 

Required/Desired Foreign Language

  • Good written and verbal communication skills in English.

Travel: Up to 25% Field travel required

 

Key Working Relationships:

Supervisory: Three Sr. Grant Officers based in Addis Ababa

Internal: RFSA COP, DCOP – Operation, other RFSA DCOPs, PMs, CRS Finance staff

External: RFSA Partners

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Strategic Mindset
  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning
  • Build Relationships

 

Agency Leadership Competencies:

  • Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
  • Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
  • Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How To Apply: If you are ready to take on this rewarding opportunity and make a difference in the lives of others, you may fill the application form through this link: https://form.jotform.com/241363318748562 and attach your up-to-date CV on / before the application deadline May 25, 2024. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

What we offer: 

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer

Required Skills

  • Relationship-building
  • Budgeting
  • Account management

Desired Skills

  • People management
  • Teamwork
  • Attention to detail & aesthetics
  • Critical thinking
  • Team building
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