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Project Finance and Admin Officer

Full Time NGO Jobs
  • Full Time
  • NGO Jobs
  • Afar
  • GBP493 (Four Hundred Ninety Three Pound Sterling) USD / Year
  • Salary: GBP493 (Four Hundred Ninety Three Pound Sterling)

Farm Africa

 

JOB TITLE: Project Finance and Admin Officer

REPORTS TO: Project Coordinator

REPORTING TO POSTHOLDER: Cashier/Accountant, Office Attendant and Driver

LOCATION: Afar region; Awash Sebat Kilo

DURATION & HOURS: one year with possibility of extension

BACKGROUND

FARM Africa, founded in 1985, is an international non-governmental organization working in Ethiopia since 1988. Farm Africa works to end hunger and bring prosperity to rural Africa. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. FARM Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.

private sector to innovate, learn and share best practices for maximum impact of our projects.

 

PURPOSE OF THE ROLE

The overall purpose of the project Finance and admin. Officer are to

  • Ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics
  • Responsible for the day-to-day general financial and administration of the organization, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.

 

KEY TASKS AND RESPONISBILITES

 

Finance

 

  • Project Finance and Admin Officer   Verify pre and post financial transactions at field office level (for completeness, accuracy, availability of budget, ensuring compliances), and submit to program Finance manager at CO
  • Project Finance and Admin Officer   Prepare cash books on time with quality, and submit to the program Finance manager (FM)
  • Project Finance and Admin Officer   Prepare monthly bank reconciliation on time and with quality, and submit to the FM- CO.
  • Project Finance and Admin Officer   Liaising with banks for all finance matters
  • Project Finance and Admin Officer   Follow up on the timely settlement of staff advances by closely working with program finance manager at CO and report to the CO advances long overdue
  • Project Finance and Admin Officer   Support the PC/Team Leader at FO in preparing monthly cash forecast & transfer request ensuring accuracy & timeliness
  • Project Finance and Admin Officer   Review the detail of BMRs together with PC/Team Leader at FO, communicate any adjustments on a timely manner, ensure the availability of budget for any transaction ahead; and advice the           PC/Team Leader at FO on timely utilization of budgets
  • Project Finance and Admin Officer   Ensure all relevant staff members of field office are informed of donor/ government requirements; and work closely with program and other support functions to ensure compliance

Procurement & Other Support Services

  • Project Finance and Admin Officer   Responsible for facilitating & handling all procurements of field office
  • Project Finance and Admin Officer   Handle FO logistic service including movements of vehicles, project inputs and reports to the CO Logistic Manager
  • Project Finance and Admin Officer   Ensure the timely procurement and distribution of items at field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at field office
  • Project Finance and Admin Officer   Liaison with CO-Procurement Manager & follow up all procurements of the project to be made at CO level or need to get approval from CO
  • Project Finance and Admin Officer   Support the PC/Team Leader at FO in preparing procurement plan regularly
  • Project Finance and Admin Officer   Implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
  • Project Finance and Admin Officer   Follow up, organize all leave and other HR related records and submit to the CO HRM
  • Project Finance and Admin Officer   Assist in staff recruitment and disciplinary issues
  • Project Finance and Admin Officer   Ensure a conducive staff working environment
  • Project Finance and Admin Officer   Manage the operations of the project compound by Liaising with the Leaser of office building
  • Project Finance and Admin Officer   Perform all other duties as requested by LM

 

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Job Requirements

 

PERSON SPECIFICATION

Essential

Desirable

BA or above in accounting or related fields

Training on financial application systems such as SUN, Peachtree

Knowledge of employment legislation in Ethiopia

 

Good understanding and firm belief in gender equality and issues in rural communities

 

Experience

At least three years relevant experience in Finance and Administration role with similar responsibilities in an NGO or private enterprise

Previous INGO work experience in rural areas

Experience of asset and inventory management

 

Skills & abilities

Skills in budgeting and maintaining accounts

Skills in financial application systems

Strong computer skills and experience working with accounting software

 

Computer literacy, excellent record keeping and report writing

 

Strong attention to detail and problem- solving skills

 

Strong communication and interpersonal skills

Good team building skills and the ability to work in a multi partner approach

 

Strong analytical, organisational and IT skills

 

Ability to work independently and with minimum supervision, prioritize tasks and to take initiative

 

Strong sense of integrity and personal commitment to the goals and values of Farm Africa

 

Skills in working as part of a team

 

How to Apply

Those who meet the above requirements should submit their brief summary of CV (maximum of 3 pages) and one-page cover letter addressing to

https://airtable.com/app2DAkdEkWDwr94R/shrvQJasqJhKTkyAN  by 22 February 2024.

Documents cannot be returned and due to large number of applications, only short-listed candidates will be contacted.

 Female applicants are highly encouraged to apply.

 

 
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